Get more orders for catering and food delivery
Create quotes and professional proposals that bring more deals.
Manage orders, production, purchasing, clients, and menus in one platform from desktop and mobile.
What catering teams do with Caiter
5000+ proposals
created by our customers
$10M+
total quoted volume
100+
happy clients
Every catering business faces this
Sales managers spend too much time building quotes and proposals manually.
A slow response leads to losing the client to the caterer who replied first.
One Excel formula mistake — and the client gets a "free" item while your margin disappears.
A last-minute menu change is lost in the kitchen list and not produced.
Everything is spread across too many spreadsheets, making it hard to see what's going on.
Owners don't track event profitability and leave margin on the table.
What changes when your catering team uses Caiter
minutes to create a quote and proposal
Respond faster and become the first professional proposal your client sees.
hours saved every week on routine tasks
Stop spending hours on quotes, kitchen lists, and purchase lists in Excel.
higher proposal-to-order conversion
Beautiful proposals with photos and descriptions help sell the event.
Everything you need to sell and operate catering in one platform
Professional proposals
Create catering proposals clients want to approve
- Send a beautiful proposal with menu photos, dish descriptions, and clear pricing — clients buy with their eyes.
- Every proposal looks polished on desktop and mobile, helping you build trust and improve proposal conversion.
- Clients can download the quote as an Excel file and confirm the order right from the proposal.
Fast quoting
From client inquiry to sent quote in minutes
- Save time with an easy quote editor on desktop and mobile. Add menu items from your catalog or reuse past events.
- Don't lose catering leads because pricing takes too long — clients expect a quote as fast as possible.
- Avoid costly mistakes from Excel formulas and manual calculations — Caiter handles the totals.
Sales management (CRM)
Orders, clients, and menus in one system, not a hundred spreadsheets
- Track order statuses, client history, and menus in a built-in CRM designed for catering workflows.
- The calendar shows events by date so managers can plan staffing, prep, and production more easily.
- Your whole team works from the same order data, so sales, kitchen, and operations stay aligned.
Purchase lists
Buy only what you need, without manual calculations
- Manage ingredients, products, and recipe specs in one place.
- Automatically build purchase lists from multiple events. When orders or menu items change, Caiter shows the difference so you can save time, avoid mistakes, and buy only what is needed.
- Export the list to Excel for purchasing, prep, or vendor coordination.
Kitchen lists
Create kitchen lists in one click
- Kitchen lists for chefs include event details and let you group dishes by prep stations.
- Managers save time and avoid errors copying information from client quotes. Updates sync automatically when the order changes.
- Print a compact production sheet so chefs see exactly what they need to prepare the event.
Finance and analytics
Event profitability, payment tracking, and analytics
- When you create a quote, event profitability is calculated automatically so managers sell profitable events.
- Record incoming payments in the order to track deposits, balances, and payment status.
- Use ABC analysis to see which products and services drive the most revenue and profit.
Create catering proposals clients want to approve
- Send a beautiful proposal with menu photos, dish descriptions, and clear pricing — clients buy with their eyes.
- Every proposal looks polished on desktop and mobile, helping you build trust and improve proposal conversion.
- Clients can download the quote as an Excel file and confirm the order right from the proposal.
From client inquiry to sent quote in minutes
- Save time with an easy quote editor on desktop and mobile. Add menu items from your catalog or reuse past events.
- Don't lose catering leads because pricing takes too long — clients expect a quote as fast as possible.
- Avoid costly mistakes from Excel formulas and manual calculations — Caiter handles the totals.
Orders, clients, and menus in one system, not a hundred spreadsheets
- Track order statuses, client history, and menus in a built-in CRM designed for catering workflows.
- The calendar shows events by date so managers can plan staffing, prep, and production more easily.
- Your whole team works from the same order data, so sales, kitchen, and operations stay aligned.
Buy only what you need, without manual calculations
- Manage ingredients, products, and recipe specs in one place.
- Automatically build purchase lists from multiple events. When orders or menu items change, Caiter shows the difference so you can save time, avoid mistakes, and buy only what is needed.
- Export the list to Excel for purchasing, prep, or vendor coordination.
Create kitchen lists in one click
- Kitchen lists for chefs include event details and let you group dishes by prep stations.
- Managers save time and avoid errors copying information from client quotes. Updates sync automatically when the order changes.
- Print a compact production sheet so chefs see exactly what they need to prepare the event.
Event profitability, payment tracking, and analytics
- When you create a quote, event profitability is calculated automatically so managers sell profitable events.
- Record incoming payments in the order to track deposits, balances, and payment status.
- Use ABC analysis to see which products and services drive the most revenue and profit.
Customer reviews
Maria Puzanova
CEO at Canape Club
Request processing time after a client call dropped from 3 hours to 30 minutes. After moving to Caiter, conversion increased from 50% to 70%.
Now we can process 20 requests and create 20 proposals in 6 hours instead of 2.
Alexander Lee
Owner at Rii Lee Catering
Quote calculation time decreased, and one manager can now handle twice as many inbound requests. We also optimized staffing.
Quotes look polished and include all the details. Updates are made quickly.
Anastasia
Manager at HotKitchen
We used to create proposals manually in Excel and Word, which took a lot of time.
With Caiter, we no longer spend time on proposal design or manual calculations. Now we create a proposal in 5-10 minutes instead of an hour and update it just as quickly.
Go live in 1 day — we help at every step
Free setup
We'll import your menu within one business day so your team can start working right away
Easy onboarding
An intuitive interface, knowledge base, and video lessons help your team get comfortable fast
Responsive support
We're always ready to help with questions, setup, and everyday workflow details
Ready to quote faster? Try Caiter free for 14 days
Pricing plans
🥦 Start
- Up to 50 proposals per month
- 3 users included
- Sales management (CRM)
- Proposal builder + Excel quote
- Payment tracking
- Event calendar
- Internal kitchen lists
- Purchase listsnew
- Mobile version
- Extra user$10/month
- Extra proposal$1
🥗 Pro
- Up to 150 proposals per month
- 5 users included
- Everything in Start, plus:
- Advanced proposal designnew
- Excel export with photos
- Multi-day events
- Event profitability
- Payment accounts
- CRM integrationssoon
- Extra user$10/month
- Extra proposal$0.75
👨🍳 Business
- Unlimited proposals per month
- 10 users included
- Everything in Pro, plus:
- 3 branches included
- Custom domain
- Hide Caiter branding
- ABC analysisnew
- Access control
- Priority support
- Extra user$10/month
Free trial
Start running catering the new way
- We'll import your menu and configure everything for an easy start
- 14 days of full access so your team can test the workflow
- Create up to 10 proposals that you can send to real clients
Leave a request — we'll activate trial access and help you get started. No credit card required.
Frequently asked questions
Run catering in one platform
instead of hundreds of spreadsheets
Caiter helps with quotes, proposals, and order tracking so your team can focus on creating memorable events.